The best onboarding software for small businesses
Give your new people a fun, interactive onboarding system so they can start contributing to the team and feel connected from day one.
Modern, small businesses love Bob’s onboarding software
Grow your team with HiBob’s award-winning onboarding software for small businesses
HiBob’s onboarding software creates smooth transitions for new joiners and automates manual processes. HR leaders can use Bob to offer a positive and personalized onboarding experience for everyone.
Streamline onboarding
Start with preboarding
Customize the experience
Retain and engage
Showcase your culture
Boost productivity
Streamline the employee onboarding process
Use Bob’s user-friendly onboarding flows to guide new joiners through their first days while empowering managers and HR teams to provide personalized support. Make a great first impression by showcasing your company’s commitment to fostering belonging and setting your people up for success.
- Use onboarding checklists to ensure every task and touchpoint is covered at exactly the right time
- Customize onboarding flows to fit the needs of local, remote, and hybrid roles
- Create tasks for managers, IT, and peers to ensure new hires have everything they need
The HiBob onboarding process is our introduction to the business and leaves a great first impression. We have had regular feedback from new starters that the onboarding process is great, and they feel excited about joining the team.
Tiffany KarstenChief People Officer at PayAppsREAD MORE
Start your people off with exceptional preboarding
Kickstart your new hire’s journey before they even step foot in the door. Use Bob’s preboarding workflows to get all the admin done before day one.
- Upload essential documents so people can complete paperwork in advance
- Work with IT teams to prepare and deliver necessary work equipment on time
- Schedule check-in times with the new hire and their manager
Support new people with modern onboarding software for small businesses
Tailor new joiner experiences with custom workflows
Onboarding doesn’t need to be a one-size-fits-all process. Use Bob’s custom workflows to ensure every new person gets the support they need in a tailored onboarding experience.
- Personalize onboarding workflows with tasks that fit each talent profile
- Assign region-specific compliance training for global teams to ensure localized regulatory adherence
- Adjust training modules for specialized roles and leadership development
Being a global organization and using Bob’s flows and task lists means that I’m able to customize onboarding to each geographical location based on what their specific needs are or what that specific office set-up is like. So, for example, if one of our offices doesn’t have a facilities manager, I can assign the function to the receptionist instead.
Carol FairlieHRIS Analyst at Games GlobalREAD MORE
Retain and engage your people
Help new team members hit the ground running by keeping them engaged, informed, and connected throughout their onboarding journey. Use Bob to create memorable first impressions that set the stage for long-term success.
- Get a head start on engagement with a personalized welcome video and company photos
- Introduce co-workers, including their unique interests and hobbies, using the People Directory and Clubs
- Send engagement surveys to track new joiner sentiment and make improvements
ENGAGE YOUR PEOPLE WITH ONBOARDING
Use smart small business onboarding software for the warmest welcome
Showcase your company culture
Create a memorable first impression by introducing people to your culture and values. Integrate these processes with Slack and MS Teams to reach people directly in their flow of work.
- Celebrate and announce new arrivals to everyone on the team with a Shoutout
- Encourage people to record how to pronounce their names correctly and post them on their profiles
- Discover similar hobbies and interests with other team members using Bob’s Clubs
We knew we were growing and were looking for a platform that would help us to streamline onboarding for the employee and enhance the employee experience.
Alyssa HenriquesSenior Manager, People Operations at KustomerREAD MORE
See higher productivity from day one
Delays from missed paperwork or equipment can be detrimental. Ensure each joiner knows their role, expectations, and team connections from the start.
- Provide role-specific training and resources so people can contribute immediately
- Automate equipment requests and setup to avoid downtime on the first day
- Enable access to helpful tools and documentation in Bob
Turn new hires into productive, engaged team members
Meet Bob, the complete HR software for small businesses
Bob offers more than just onboarding software. Say goodbye to juggling multiple tech stacks and manual processes and hello to a user-friendly, all-in-one software that simplifies your HR operations. Bob scales with you as your small business grows—providing everything your HR team needs today and tomorrow so you can support your people and your organization’s bottom line.
View Bob’s modern features here
Learn more about employee onboarding software for small businesses
How much does onboarding software cost?
The cost of onboarding software varies based on the features, number of users, and type of subscription model. However, great HR tech like Bob pays for itself easily by reducing employee turnover, increasing employee engagement, and maximizing productivity. HR leaders can use Bob to cut down the expenses associated with re-hiring and training, ultimately improving the long-term profitability of your team.
What are the top features of employee onboarding software?
Employee onboarding software like Bob offers top industry features like:
- Customizable workflows: Tailor onboarding processes to fit specific roles, departments, or locations
- Goal-setting: Set individual goals and milestones to contribute to the team quickly
- Automated tasks: Assign and track tasks for new joiners, managers, and HR teams so everything gets completed on time
- Document management: Securely collect, store, and manage essential documents before the start date
- Integration with communication tools: Connect with platforms like Slack and Microsoft Teams to embed steps into existing workflows
- Self-service portal: Provide new hires with access to company information, organizational charts, and training materials to kickstart learning
- Analytics and feedback: Monitor onboarding progress and gather feedback to improve processes for future team members
Why is onboarding important?
Onboarding offers many benefits beyond simply ensuring necessary documents get collected. A good onboarding plan:
- Immerses people into your company culture
- Sets expectations and ensures clarity on roles and responsibilities
- Accelerates productivity by providing the right tools and resources from day one
- Enhances engagement and retention by making people feel welcomed and supported
- Reduces turnover by aligning people with company goals
How can you improve the onboarding process?
A great onboarding process sets the tone for a new team member’s success and strengthens their connection to your company. Improve your onboarding processes by:
- Creating structured, repeatable onboarding workflows tailored to roles and locations
- Scheduling regular check-ins with managers to answer questions and provide support
- Offering role-specific training modules and support
- Customizing welcome experiences to introduce new joiners to colleagues
How do you onboard remote employees?
Start with software that can handle remote onboarding processes. Make sure to:
- Use video calls, virtual welcome sessions, and regular communication to build rapport
- Provide new hires with online access to training modules and task checklists
- Introduce team members through virtual meet-and-greets or online communities
How long does onboarding take?
Depending on the size of your company, you can complete basic onboarding tasks like paperwork and initial training within a week. However, true onboarding involves integrating the new people into company culture, processes, and their role, which can take 3-6 months. Some organizations even extend onboarding up to a year for optimal retention and productivity.
How does onboarding differ for small businesses?
Small businesses often operate with limited HR staff and resources, which can make it challenging to execute comprehensive onboarding. Small business onboarding software should automate key tasks like document collection, task assignments, and training. The right system reduces time, manual paperwork, and overall costs to complete onboarding processes.
How do you choose the best onboarding software for a small business?
To select the right onboarding software, think about the future growth and flexibility you want for your business. Avoid complex, manual processes by prioritizing onboarding software that’s affordable, scalable, and easy to use.
Outline your onboarding goals and team needs, like automating necessary paperwork, streamlining manager check-ins, and tracking task completion. Then, send RFPs to leading providers so you can compare their features with your list of must-haves.
Does Bob support preboarding?
Yes, Bob supports preboarding as part of the orientation process by allowing new joiners to complete necessary paperwork, access company resources, and connect with relevant team members before their official start date.
Can you use Bob to create a personalized onboarding experience?
Absolutely. Onboarding doesn’t need to be a one-size-fits-all process. HR leaders can use Bob’s onboarding software to tailor workflows to specific roles, departments, or global locations. Set up unique tasks for your dev team, different onboarding activities for marketing, or assign compliance requirements based on regional needs.
You can ensure each new joiner receives a personalized experience that aligns with their unique responsibilities and goals. You can even set reminders for manager check-ins to offer better support throughout the process with Bob.
When setting up onboarding workflows in Bob, can you assign tasks to multiple stakeholders?
Yes, Bob’s onboarding workflows are flexible, enabling you to include tasks for different stakeholders across the organization. Tasks can be configured to send emails, calendar invites, Slack or Teams messages, and be personalized to every department. For example:
- HR teams may collect and verify necessary documentation
- Managers can schedule regular check-ins and set up team introductions
- IT teams can handle equipment setup and software access
- Peers may welcome people with an online shoutout
Ensure that your new hires have an onboarding experience that covers all the bases and prepares them for the road ahead.
Use smart small business onboarding software for the warmest welcome
